Now Reading: Accounts Payable: Business Central Capabilities FAQs
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Accounts Payable: Business Central Capabilities FAQs
We’ve gathered useful answers about managing your financial transactions through Microsoft Dynamics 365 Business Central.
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How does Business Central support uploading invoices as PDFs?
Business Central allows you to scan or upload invoices directly as PDFs and attach them to invoice transactions.
Can Business Central use AI technology to automatically process invoices?
Business Central can integrate with third-party solutions to automate invoice processing with AI.
Does Business Central validate scanned invoice values using set system parameters?
Yes, Business Central uses integrations to ensure scanned values conform to set parameters, such as VAT number length.
Can Business Central register invoices for processing?
Yes, Business Central allows invoices to be registered and managed through the system, viewable by status or via the PI approval system.
Is there support for a direct invoicing model in Business Central?
Yes, Business Central supports direct invoicing, allowing customers to view, process, and manage invoices.
How are automated invoice workflows with approvals handled in Business Central?
Business Central includes standard approval workflows with automatic authorisation and approvals based on pre-set criteria.
Does Business Central have a three-way matching process for stock items?
Yes, the system supports automated three-way matching, ensuring supplier invoices are paid after stock receipt.
Can Business Central conduct a two-way match invoicing process for non-stock items?
Yes, Business Central fully supports two-way matching for supplier invoices, ensuring payment post-receipt.
Is tolerance specification on invoices possible in Business Central?
Yes, the system allows invoices to be processed within defined tolerance levels, specified as percentage or monetary thresholds.
How can one trace invoices to specific POs in Business Central?
Business Central enables navigation and tracing from the general ledger to related purchase invoices, with full drill-down capability.
How does Business Central manage proforma versus final invoices?
The system uses a pre-payment and proforma invoice facility to distinguish and manage these invoices effectively.
Are VAT recovery categories assigned at invoice entry in Business Central?
Yes, Business Central assigns VAT categories for each invoice, defining VAT rates and general ledger postings.
Can Business Central prevent duplicate invoices and credit notes?
Yes, the system matches payments to invoices and suggests supplier payments, avoiding duplicates.
Are invoice cancellations supported in Business Central with system controls?
Yes, Business Central supports invoice cancellation with restrictions, automating credit memo generation and ensuring secure access.
Can invoices be split over different codes and VAT categories in Business Central?
Yes, Business Central allows values to be split by VAT rates and posting groups, ensuring accurate categorisation.
Is ‘mixed pallet’ stock ordering and invoicing supported in Business Central?
Business Central models mixed pallet stock using a dedicated unit of measure or SKU, accommodating varied inventory management needs.
Does Business Central support automated invoice processing with manual intervention options?
Yes, automated solutions integrate with Business Central, yet manual options remain for additional verification as necessary.
Can amendments to confirmed invoices be restricted in Business Central?
Yes, amendments are restricted; a credit note process is employed for changes, safeguarded by user security settings.
Is tracking who generates and updates invoices possible in Business Central?
Yes, Business Central’s change log tracks all user actions, adding transparency to invoice generation and updates.
Can payments for invoices be cancelled in Business Central?
Yes, payments can be cancelled, unmatched from invoices, and reallocated within Business Central as required.
How does Business Central control supplier payment matching?
User security configurations and workflows in Business Central ensure precise matching of supplier payments.
Are approvals required for supplier payments in Business Central?
Yes, Business Central sets up payment journal authorisations, making approval processes visible and structured.
Are under-receipted goods handled effectively in Business Central?
Yes, Business Central allows quantity adjustments and archival options for purchase orders concerning under-receipted goods.
Is a global view of supplier spending available in Business Central?
Yes, Business Central displays supplier spending globally, with additional aggregation possible through Power BI reports.
Can PO descriptions and service details be amended in Business Central?
Yes, adjustments can be made, ensuring compliance with approval workflows and security protocols.
How are quotations and PO request documents added in Business Central by users?
Business Central supports direct addition of quotation and request documents, maintaining comprehensive records.
Is there flexibility in PO terms for goods, including quality checks in Business Central?
Yes, goods can undergo QA before inventory listing, letting quality checks inform receiving procedures.
Are PO amendments subject to re-approvals within Business Central?
Yes, Business Central mandates re-approvals, ensuring all PO changes follow necessary protocol.
How are PO statuses tracked in Business Central?
Business Central clearly labels PO statuses such as “Open,” “Invoiced,” and “In Delivery,” simplifying tracking.
Does Business Central ensure accurate accounting from POs?
Yes, fields are modifiable until matched with invoices, maintaining purchase order data integrity.
Are exception notifications part of import processes in Business Central?
Business Central integrates notifications, signifying needed corrections when exceptions arise during import.
Can Business Central report on non-compliance with match criteria?
With third-party enhancement, Business Central identifies and reports match bypasses for further review.
Is a standard credit note process supported in Business Central?
Yes, Business Central allows both manual and automatic credit note generation to maintain supplier data integrity.
Are credit notes reliably tracked within Business Central?
Credit note allocations and reasons are seamlessly tracked to ensure applications to vendor accounts.
Is electronic payment integration available in Business Central?
Yes, the system handles diverse electronic payment methods, streamlining financial transactions.
Does Business Central facilitate automated draft payment runs?
Suggest supplier payment routines automate drafts, minimising manual steps and ensuring smooth processing.
Are one-off payments accommodated within Business Central?
One-off and manual payment handling are standard in Business Central, ensuring flexible transaction capacity.
How does Business Central support handling zero value payments?
Comfort with zero payments is heightened by system adaptability, though tweaks may be warranted for precise execution.
How are payment remittances produced and managed in Business Central?
System-guided remittance publication, with post-run resending support, simplifies financial records management.
Does Business Central handle prepayments effectively?
Prepayments build into Business Central’s functionalities, ensuring clarity and proper pre-transaction posting.
Can prepayment schedules align with invoices in Business Central?
Yes, prepayment terms synchronise with invoices, enhancing processing reliability.
Are restrictions on BACS file access enforced in Business Central?
Standard role and permission use shield BACS files from unauthorised alterations within Business Central.
Does Business Central support complex orders with mixed item types?
Multi-type order support, managing intricate accounting codes and item notes, is provided in Business Central.
Can entire orders or specific order lines be placed on hold in Business Central?
Yes, orders can be put on hold, and individual lines can also be excluded from processing or payment as needed.
How is Accounts Payable ledger closure managed at period end in Business Central?
User-controlled posting dates afford flexible, period-end accounting, key to adaptable ledger management.
Can multiple supplier templates be devised within Business Central?
Vendor templates setup fosters data uniformity, with quantity unrestricted for template formulation.
How is supplier information entered and sustained in Business Central?
Supplier detail imprints form the core of standard functionality in Business Central, maintaining enduring records.
What is the role of mandatory supplier fields in Business Central?
Ensuring qualitative data enhancement, required fields form the cornerstone of Business Central’s supplier setup.
Does Business Central carry out duplicate supplier audits?
Merging capabilities assimilate vendor data, establishing a singular supplier narrative when duplicates appear.
Can Business Central authenticate supplier data against guided standards?
Protocol adherence within Business Central obligates address verification, while customisation realises specific checks.
Is vendor merging an aspect of Business Central’s supplier management?
Vendor merging furnishes a contextual merger of transactional records, simplifying supplier profile alignment.
Does Business Central allow adjustment to supple approval structures?
Realignment flexibility aligns workflows with operational needs, securing vendor engagement processes.
How are transaction alerts handled in supplier information edits within Business Central?
User awareness accompanies post-modification actions, maintaining transactional clarity following supplier data updates.
Are security controls in place for supplier bank information within Business Central?
Enhanced user permissions extend from data handling to secure bank file transactions, safeguarding supplier financial inputs.
Is supplier record deletion prevented amid active orders in Business Central?
Safeguards exist, disallowing deletion when active orders impede full supplier processing.
How are supplier payment terms structured within Business Central?
Supplier payments adhere to enforced terms in transaction calculation, synchronising payment management.
Can supplier payment terms receive reporting treatment in Business Central?
Reporting options unlock categorised viewability, helping administer payment protocols per supplier terms.
How does Business Central handle supplier transactional holds?
Holds restrain transactions and reinforce supplier management mechanisms in the complete transaction cycle.
Are changes to supplier records captured within Business Central?
Supplier adjustment records feed into Business Central’s audit-log fabric, tracing changes through distinct actions.
Is there provision for diverse payment mechanisms like BACS or direct debits within Business Central?
Business Central stewards assorted payment methods, conferring versatility to supplier transaction execution.
Can Business Central prepare supplier payment term reports?
Business Central’s intrinsic report designs yield payment term visualisation options for enhanced field actions.
How does Business Central enforce supplier data integrity and quality maintenance?
Enforced field regulations and procedural audits sustain Business Central’s supplier discipline, reinforcing data excellence.
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» More about Business Central
More questions about Business Central’s capabilities
- Accounts payable
- Accounts receivable
- Fixed assets
- General ledger
- Treasury and Cash
- System compliance and performance
The post Accounts Payable: Business Central Capabilities FAQs appeared first on All My Systems.
Check Pete Murray’s original post https://www.allmysystems.co.uk/accounts-payable-business-central-capabilities-faqs/ on www.allmysystems.co.uk which was published 2025-07-30 15:13:00
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