Build Your Purview Shield Wall

1
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Red alert, audits inbound, internal leak detected,

2
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archive pressure rising across the grid.

3
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Command deck alarms flare as systems lose pressure

4
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in records bay three.

5
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Listen up, armies die from lasers.

6
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Organizations die from loss documents.

7
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Per view is not a dashboard, it’s a defense system.

8
00:00:16,320 –> 00:00:19,740
Today you’ll build an audit ready ECM in the Cloud Galaxy.

9
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SharePoint becomes the fortress grid.

10
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Per view forms the shield wall.

11
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We align to three interstellar treaties.

12
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ISO 27001 GDPR, SOKII II.

13
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So you survive inspections and hostile fire.

14
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Stay sharp, there’s a secret step that makes this 10 times easier.

15
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Coming up signal received.

16
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Moving to next sector.

17
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The problem, document chaos and audit failure patterns.

18
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Officers, here’s our battle map.

19
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sprawl has overrun the perimeter.

20
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Out there are desert outposts.

21
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Old shared drives with no centuries.

22
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Unsecured villages, random teams, built fast, abandoned faster,

23
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caravans of attachments, email threads,

24
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hauling copies no one can track.

25
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And the graveyard of final V8, final V9, truly final.

26
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Docs, that’s not a filing system.

27
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That’s unstructured drift.

28
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It breeds orphaned knowledge and permissive sharing.

29
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No owners, no logs, no mercy.

30
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Now the incident, a regulator hails your bridge,

31
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produce the approved contract revision,

32
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signed, redacted, with lineage.

33
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Your crew dives into sandstorms of folders.

34
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72 hours pass, you find three versions,

35
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non-authoritative.

36
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Meanwhile, financial penalties arm and spin.

37
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Political fallout spreads through the fleet.

38
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In the corridor’s bulkhead seal as leadership loses trust.

39
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Poor ECM is operational blackout.

40
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You fly blind under fire.

41
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Why the old playbook fails?

42
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Folder first thinking assumes humans remember paths.

43
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They don’t.

44
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No metadata means no beacons.

45
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Broken inheritance leaks permissions down

46
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forgotten warrants.

47
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Shadow it open side doors to your hull.

48
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And chain of custody gaps?

49
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Auditors don’t accept vibes.

50
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They need proof.

51
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Time stamped, immutable, repeatable.

52
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Three interstellar treaties your ship must uphold.

53
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SO 27001 NXAA.

54
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Five policies, a.8 asset management,

55
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a.9 access control.

56
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That’s command, catalog, and shield gates.

57
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GDPR Article 5, lawfulness, fairness, purpose limitation,

58
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data minimization, accuracy, storage limitation

59
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integrity and confidentiality.

60
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That’s discipline stewardship.

61
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SO 2200CC6 CC8, logical access, change management,

62
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and incident response.

63
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That’s locks, logs, and drills.

64
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Myths that sink ships, search will save us.

65
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It won’t garbage in, garbage indexed.

66
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Labels later, later never comes and leaks don’t wait.

67
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Teams free for all.

68
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Freedom without rules becomes exposure.

69
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Listen to the soundscape, alarms, static,

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reports flood in, external links with anyone

71
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with the link permissions, anonymous guests and projects

72
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that hold personal data.

73
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Sensitive drafts synced to unmanaged endpoints.

74
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That’s not collaboration.

75
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That’s a breach forming in your wake.

76
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Here’s the better method.

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We move from chaos to command by installing a fortress pattern

78
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and tying every vault to purview law.

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One side equals one mission.

80
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One library equals one vault.

81
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We assign owners, defined purpose, and register life cycles.

82
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Then labels and DLP give those laws teeth.

83
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Detect block or justify with full audit.

84
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Identity drives access.

85
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Metadata guides retrieval.

86
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Policy triggers action.

87
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Audit seals the chain.

88
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Implementation now.

89
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Freeze tenant-wide external sharing to a baseline.

90
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Create and allow only exception group

91
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managed by operations.

92
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Lock every change.

93
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This buys you oxygen while we rebuild the hull.

94
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Tactical win.

95
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Lock external sharing now.

96
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And 40% of your chaos collapses instantly.

97
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Remember the stakes.

98
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Audit failures drain treasury.

99
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Leaks trigger political fallout.

100
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Broken ECM darkens your sensors.

101
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We won’t lose a ship on my watch.

102
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Signal received.

103
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Moving to next sector.

104
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The imperial archive.

105
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ECM that holds under fire.

106
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Engineers, we build the fortress now.

107
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No more sprawl.

108
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No more drift.

109
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We deploy the imperial archive pattern.

110
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One side equals one mission.

111
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Each mission has a charter.

112
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A named owner, a backup owner,

113
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a clear purpose statement at the site home.

114
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Renewal reviews set on the calendar.

115
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If a site lacks a mission, decommission it.

116
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Dead mass slows the fleet.

117
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Inside the site, one library equals one vault.

118
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Name the vaults by business outcome, not by general.

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Examples.

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Working drafts.

121
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Published corpus.

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Contracts.

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Executed.

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Research.

125
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Reference.

126
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Every vault lists its custodians in approved content scope.

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If it doesn’t belong, it doesn’t dock here.

128
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File plan is our battle map.

129
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Start with business areas.

130
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Then document types.

131
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Then life cycle.

132
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Draft.

133
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Published.

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Archive.

135
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Disposition.

136
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Mark.

137
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Which are.

138
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Records.

139
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Which are.

140
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Working documents.

141
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Records carry different rules.

142
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They don’t bend under pressure.

143
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Tie each stage to an action.

144
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Drafts live in working drafts with check-in, check-out, as needed.

145
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Published moves to publish corpus after approval.

146
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Archive retires to code storage with retention.

147
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Disposition deletes or transfers per decree.

148
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Content types are ranks.

149
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Create them centrally.

150
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For each type, define the template, required columns and retention linkage.

151
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Deployed through a content type hub or modern equivalent, they become reusable across the

152
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fortress grid.

153
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Contracts get contract ID.

154
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Counterparty effective date renewal date.

155
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Policies get owner version approval date scope.

156
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No rank, no deployment.

157
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Metadata are beacons.

158
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Keep 5-7 fields.

159
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Use defaults where possible.

160
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Proceeding fields mandatory only when the payoff is high.

161
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Find ability, routing, compliance.

162
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Set column formatting to show status at a glance.

163
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Use choice fields for controlled values.

164
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Stop folder explosions.

165
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We don’t hide signal in labyrinths.

166
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Permissions are shield doors.

167
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Owners.

168
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Members.

169
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Visitors.

170
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Nothing else unless justified.

171
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Leased privilege.

172
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Always.

173
00:06:13,520 –> 00:06:17,520
External rules are per sight and documented in the mission charter.

174
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Avoid broken inheritance.

175
00:06:19,800 –> 00:06:25,280
If you must break it, record why, who approved and when it expires.

176
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Periodic access reviews are orders, not suggestions.

177
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Now the draft to publish flow.

178
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Working versus published libraries.

179
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Enable minor versions in working drafts.

180
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Major versions in published corpus.

181
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Gate with approval.

182
00:06:39,560 –> 00:06:42,320
Use power automate if needed, but keep it simple.

183
00:06:42,320 –> 00:06:47,000
When a record is declared, like an executed contract, flip the record switch.

184
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Attributable, auditable, move, don’t copy.

185
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A label travels with it.

186
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A copy does not.

187
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Compare tech errors.

188
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Folders are pre-FTL.

189
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They require memory, tribal maps and luck.

190
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Metadata with content types is warp-ready infrastructure.

191
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Routing views filters retention instant.

192
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The ship flies itself to the target instead of you wandering the void.

193
00:07:09,400 –> 00:07:11,280
Pitfalls we neutralize.

194
00:07:11,280 –> 00:07:14,720
Librarian tyranny over engineered fields that no one fills.

195
00:07:14,720 –> 00:07:16,600
Fixed with fewer better signals.

196
00:07:16,600 –> 00:07:23,320
Unmanaged personal drives, sync used as escape pods, disabled sync where it invites chaos.

197
00:07:23,320 –> 00:07:25,840
Rogue sync to unmanaged endpoints.

198
00:07:25,840 –> 00:07:28,120
Block with device compliance.

199
00:07:28,120 –> 00:07:30,960
Missy libraries abolish them.

200
00:07:30,960 –> 00:07:34,160
Every vault has a purpose or gets scrapped.

201
00:07:34,160 –> 00:07:36,960
Let me show you exactly how this feels on the console.

202
00:07:36,960 –> 00:07:39,920
Create a communication or team site for the mission.

203
00:07:39,920 –> 00:07:41,200
Add three vaults.

204
00:07:41,200 –> 00:07:44,800
Working drafts, published corpus, records, sealed.

205
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Employee core content types.

206
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Policy, contract, procedure, plan.

207
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Add columns, owner, status, effective date, sensitivity, retention category.

208
00:07:56,040 –> 00:07:58,880
Set default metadata at the library route.

209
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Build views, ready for approval, expiring in 90 days, unlabeled, remediate.

210
00:08:03,960 –> 00:08:07,880
And open them to the nav if you’ve just turned a hallway into a command deck.

211
00:08:07,880 –> 00:08:10,560
Common mistakes, building 10 libraries for every subtopic.

212
00:08:10,560 –> 00:08:12,440
Don’t use metadata to slice.

213
00:08:12,440 –> 00:08:16,520
For approvals, for getting to record a proof or identity and timestamp.

214
00:08:16,520 –> 00:08:18,760
Fix with a column or power automate stamp.

215
00:08:18,760 –> 00:08:21,080
Mixing working and published in one vault.

216
00:08:21,080 –> 00:08:22,920
That breeds confusion and audit pain.

217
00:08:22,920 –> 00:08:23,920
Keep them separate.

218
00:08:23,920 –> 00:08:25,400
Cross link if needed.

219
00:08:25,400 –> 00:08:27,120
Quick win you can execute today.

220
00:08:27,120 –> 00:08:30,560
Add core content types and required columns to your top five sites.

221
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Apply default metadata.

222
00:08:32,320 –> 00:08:35,320
Build one unlabeled view, per site.

223
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Tactical win.

224
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Do that.

225
00:08:37,120 –> 00:08:39,840
And 60% of future governance pain evaporates.

226
00:08:39,840 –> 00:08:41,200
The reason this works is simple.

227
00:08:41,200 –> 00:08:42,800
We’ve bound identity to access.

228
00:08:42,800 –> 00:08:44,400
We’ve bound metadata to movement.

229
00:08:44,400 –> 00:08:45,880
We’ve bound life cycle to law.

230
00:08:45,880 –> 00:08:49,960
Now purview can see, decide and act without this spine.

231
00:08:49,960 –> 00:08:52,320
Labels and DLP are banners in the wind.

232
00:08:52,320 –> 00:08:54,120
Signal received.

233
00:08:54,120 –> 00:08:55,960
Moving to next sector.

234
00:08:55,960 –> 00:08:57,480
Purview shield wall.

235
00:08:57,480 –> 00:08:59,720
Law labels and interdiction.

236
00:08:59,720 –> 00:09:02,000
Officers form the shield wall.

237
00:09:02,000 –> 00:09:03,000
Law first.

238
00:09:03,000 –> 00:09:04,160
Then steal.

239
00:09:04,160 –> 00:09:05,800
Baseline architecture.

240
00:09:05,800 –> 00:09:06,800
Identity.

241
00:09:06,800 –> 00:09:07,800
Label.

242
00:09:07,800 –> 00:09:08,800
Policy.

243
00:09:08,800 –> 00:09:09,800
Detection.

244
00:09:09,800 –> 00:09:10,800
Action.

245
00:09:10,800 –> 00:09:12,360
That’s the order of battle.

246
00:09:12,360 –> 00:09:14,200
Identities anchor decisions.

247
00:09:14,200 –> 00:09:15,760
Labels declare intent.

248
00:09:15,760 –> 00:09:17,000
Policies give teeth.

249
00:09:17,000 –> 00:09:18,680
Detections like targets.

250
00:09:18,680 –> 00:09:19,280
Actions.

251
00:09:19,280 –> 00:09:20,040
Interdict.

252
00:09:20,040 –> 00:09:21,520
Audits prove the chain.

253
00:09:21,520 –> 00:09:22,920
Miss a link and the hull opens.

254
00:09:22,920 –> 00:09:25,000
Sensitivity labels are identity sigils.

255
00:09:25,000 –> 00:09:26,160
They travel with the file.

256
00:09:26,160 –> 00:09:26,760
They encrypt.

257
00:09:26,760 –> 00:09:28,320
They stamp usage rights.

258
00:09:28,320 –> 00:09:31,440
They mark headers and footers so humans see the warning.

259
00:09:31,440 –> 00:09:32,960
They work across exchange.

260
00:09:32,960 –> 00:09:35,040
SharePoint, one drive and teams.

261
00:09:35,040 –> 00:09:35,960
At rest.

262
00:09:35,960 –> 00:09:38,360
In motion, even when a file leaves your ship,

263
00:09:38,360 –> 00:09:39,720
the seal still bites.

264
00:09:39,720 –> 00:09:42,520
A label without enforcement is a banner in the wind.

265
00:09:42,520 –> 00:09:45,920
We tie it to encryption and policy so it defends, not decorates.

266
00:09:45,920 –> 00:09:48,200
Retention labels are imperial decrees.

267
00:09:48,200 –> 00:09:49,040
Retain.

268
00:09:49,040 –> 00:09:49,760
Delete.

269
00:09:49,760 –> 00:09:50,400
Retain.

270
00:09:50,400 –> 00:09:50,880
Then.

271
00:09:50,880 –> 00:09:51,720
Delete.

272
00:09:51,720 –> 00:09:52,760
Event-based.

273
00:09:52,760 –> 00:09:54,960
When the clock starts at a business moment,

274
00:09:54,960 –> 00:09:57,880
like contract expiration or employee departure.

275
00:09:57,880 –> 00:09:59,840
Disposition review routes sealed records

276
00:09:59,840 –> 00:10:01,720
to archive lords for final approval.

277
00:10:01,720 –> 00:10:03,000
Every decision is logged.

278
00:10:03,000 –> 00:10:04,280
Every deletion is lawful.

279
00:10:04,280 –> 00:10:05,920
That’s how we survive inspections.

280
00:10:05,920 –> 00:10:07,600
Autoclassification is our scout wing.

281
00:10:07,600 –> 00:10:11,000
Start with built-in sensitive info types, credit cards,

282
00:10:11,000 –> 00:10:13,360
national IDs, bank numbers.

283
00:10:13,360 –> 00:10:16,120
Add trainable classifiers when the pattern lives in language

284
00:10:16,120 –> 00:10:17,320
not numbers.

285
00:10:17,320 –> 00:10:19,080
Scope labels by admin units.

286
00:10:19,080 –> 00:10:21,680
So each planet, each region or subsidiary

287
00:10:21,680 –> 00:10:23,800
receives only the laws they need.

288
00:10:23,800 –> 00:10:24,760
No crossfire.

289
00:10:24,760 –> 00:10:26,680
Data loss prevention is in addiction.

290
00:10:26,680 –> 00:10:30,440
We watch exchange, SharePoint, one drive, teams, and endpoints.

291
00:10:30,440 –> 00:10:31,760
We start in simulation mode.

292
00:10:31,760 –> 00:10:32,720
We learn the traffic.

293
00:10:32,720 –> 00:10:33,760
We tune the rules.

294
00:10:33,760 –> 00:10:35,000
Then we enforce.

295
00:10:35,000 –> 00:10:38,880
With user tips and justified overrides, where business demands

296
00:10:38,880 –> 00:10:39,880
speed.

297
00:10:39,880 –> 00:10:41,480
The reason this works is simple.

298
00:10:41,480 –> 00:10:43,640
Simulation lets us find the right threshold

299
00:10:43,640 –> 00:10:45,240
without breaking operations.

300
00:10:45,240 –> 00:10:47,560
Then enforcement clamps down with proof.

301
00:10:47,560 –> 00:10:49,560
Now, let me show you exactly how to build this

302
00:10:49,560 –> 00:10:50,160
on the console.

303
00:10:50,160 –> 00:10:51,720
First, role discipline.

304
00:10:51,720 –> 00:10:54,040
In purview, assign the right role groups.

305
00:10:54,040 –> 00:10:56,360
Compliance administrator, information protection

306
00:10:56,360 –> 00:10:58,520
administrator, and DLP administrator

307
00:10:58,520 –> 00:11:00,160
to a small trusted squad.

308
00:11:00,160 –> 00:11:01,400
No tourists on the bridge.

309
00:11:01,400 –> 00:11:04,800
Then scope with admin units for geography or business lines.

310
00:11:04,800 –> 00:11:06,040
That’s planetary control.

311
00:11:06,040 –> 00:11:08,120
Paris doesn’t need Sydney’s rules.

312
00:11:08,120 –> 00:11:13,280
Next, sensitivity labels create a tiered set, public, internal,

313
00:11:13,280 –> 00:11:15,640
confidential, restricted.

314
00:11:15,640 –> 00:11:18,400
For confidential and restricted, enable encryption,

315
00:11:18,400 –> 00:11:21,160
offline access limits, and watermarking,

316
00:11:21,160 –> 00:11:24,760
add header and footer text that maps to your file plan.

317
00:11:24,760 –> 00:11:29,120
Bind to user’s rights, no forwarding, no print, external block

318
00:11:29,120 –> 00:11:30,840
or restricted by domain.

319
00:11:30,840 –> 00:11:32,640
Publish in a policy to target it groups.

320
00:11:32,640 –> 00:11:35,000
Keep it lean so users choose fast.

321
00:11:35,000 –> 00:11:38,440
Autolabelling create policies that detect credit cards,

322
00:11:38,440 –> 00:11:40,880
government IDs, and exact data match

323
00:11:40,880 –> 00:11:44,400
for your most critical lists like customer IDs.

324
00:11:44,400 –> 00:11:46,520
Target SharePoint and OneDrive first.

325
00:11:46,520 –> 00:11:48,320
Choose simulation mode for 30 days.

326
00:11:48,320 –> 00:11:51,680
Review matches in content explorer, tune to reduce noise.

327
00:11:51,680 –> 00:11:53,880
Then enforce users see the label appear

328
00:11:53,880 –> 00:11:55,360
without lifting a finger.

329
00:11:55,360 –> 00:11:58,400
That’s 80% of classification automated when your signals are

330
00:11:58,400 –> 00:11:58,960
good.

331
00:11:58,960 –> 00:12:02,120
Retention labels define core categories,

332
00:12:02,120 –> 00:12:06,200
working draft, published policy, executed contract, HR

333
00:12:06,200 –> 00:12:09,240
record, set durations based on legal schedules.

334
00:12:09,240 –> 00:12:12,880
For contracts, choose retain for X years from effective date

335
00:12:12,880 –> 00:12:14,040
then disposition.

336
00:12:14,040 –> 00:12:16,560
For HR, event based on termination date,

337
00:12:16,560 –> 00:12:19,320
publish to the sites that host those records.

338
00:12:19,320 –> 00:12:22,800
Configure disposition reviews with named archive loads.

339
00:12:22,800 –> 00:12:25,720
They approve or reject with comments, chain sealed,

340
00:12:25,720 –> 00:12:29,680
DLP interdiction, use templates for GDPR and financial data.

341
00:12:29,680 –> 00:12:32,320
Scope to all locations, start in simulation,

342
00:12:32,320 –> 00:12:35,040
enable user notifications with clear guidance,

343
00:12:35,040 –> 00:12:37,680
require business justification for overrides.

344
00:12:37,680 –> 00:12:40,960
Route high severity alerts to a dedicated channel

345
00:12:40,960 –> 00:12:43,080
with insider risk triage.

346
00:12:43,080 –> 00:12:45,960
After tuning, switch to block for external sharing

347
00:12:45,960 –> 00:12:48,520
and email to unknown domains.

348
00:12:48,520 –> 00:12:50,080
Override remains for trusted officers

349
00:12:50,080 –> 00:12:51,680
with recorded reason codes.

350
00:12:51,680 –> 00:12:54,000
We fight with precision, not panic.

351
00:12:54,000 –> 00:12:55,280
Insider risk.

352
00:12:55,280 –> 00:12:58,600
Activate signals, mass downloads, unusual sharing,

353
00:12:58,600 –> 00:13:00,880
ex-filtration after notice.

354
00:13:00,880 –> 00:13:03,480
Defined policies for departures, privilege, misuse

355
00:13:03,480 –> 00:13:07,480
and data sabotage, triage in the insider risk queue.

356
00:13:07,480 –> 00:13:09,880
Evidence panels show sequence, not guesses.

357
00:13:09,880 –> 00:13:11,440
Act with HR and legal on-coms.

358
00:13:11,440 –> 00:13:12,560
We move with proof.

359
00:13:12,560 –> 00:13:13,760
Common mistakes.

360
00:13:13,760 –> 00:13:16,440
Too many labels, users, freeze.

361
00:13:16,440 –> 00:13:19,560
Fix by merging tiers and reducing choice.

362
00:13:19,560 –> 00:13:21,960
Publishing labels tenant-wide day one.

363
00:13:21,960 –> 00:13:26,760
Don’t target by unit, turning on DLP in block mode blind.

364
00:13:26,760 –> 00:13:31,040
Don’t simulate, then strike, ignoring device state.

365
00:13:31,040 –> 00:13:33,720
Enforce on compliant devices.

366
00:13:33,720 –> 00:13:35,240
Unmanaged endpoints leak.

367
00:13:35,240 –> 00:13:37,200
Compliant endpoints obey.

368
00:13:37,200 –> 00:13:38,480
Quick demo drill.

369
00:13:38,480 –> 00:13:41,360
Enable content explorer and activity explorer.

370
00:13:41,360 –> 00:13:42,560
These are your sensors.

371
00:13:42,560 –> 00:13:44,000
Content shows what you have.

372
00:13:44,000 –> 00:13:45,840
Activity shows what moved.

373
00:13:45,840 –> 00:13:47,720
Run a query for external sharing

374
00:13:47,720 –> 00:13:50,240
with sensitivity-equal confidential.

375
00:13:50,240 –> 00:13:52,120
If you get hits, interdiction isn’t live.

376
00:13:52,120 –> 00:13:53,560
Close the gap immediately.

377
00:13:53,560 –> 00:13:55,920
Tactical upgrade you can execute today.

378
00:13:55,920 –> 00:13:58,920
Deploy a baseline credit card DLP policy

379
00:13:58,920 –> 00:14:03,840
in simulation across exchange, share point, one drive, and teams.

380
00:14:03,840 –> 00:14:07,160
Turn on user tips, review matches for seven days.

381
00:14:07,160 –> 00:14:09,600
Then enable block for external destinations

382
00:14:09,600 –> 00:14:12,280
with override plus justification.

383
00:14:12,280 –> 00:14:15,920
Tactical win, one policy, and your external sharing risk

384
00:14:15,920 –> 00:14:17,840
score drops fast.

385
00:14:17,840 –> 00:14:19,040
Remember the stakes.

386
00:14:19,040 –> 00:14:20,760
Audit’s demand receipts.

387
00:14:20,760 –> 00:14:22,320
Leak’s trigger fallout.

388
00:14:22,320 –> 00:14:24,320
Poor law equals blackout.

389
00:14:24,320 –> 00:14:27,680
Our wall stands because our law bites signal received.

390
00:14:27,680 –> 00:14:29,360
Moving to next sector.

391
00:14:29,360 –> 00:14:33,360
The audit crucible, e-discovery, and compliance monitoring.

392
00:14:33,360 –> 00:14:35,600
Officers, we enter the crucible.

393
00:14:35,600 –> 00:14:37,000
The auditor is on comms waiting.

394
00:14:37,000 –> 00:14:38,520
You have 300 seconds.

395
00:14:38,520 –> 00:14:40,440
No stalling, no rummaging.

396
00:14:40,440 –> 00:14:41,720
We execute the drill.

397
00:14:41,720 –> 00:14:43,600
First activate the discovery grid.

398
00:14:43,600 –> 00:14:45,840
In purview, we launch e-discovery

399
00:14:45,840 –> 00:14:48,000
standard for light skirmishes.

400
00:14:48,000 –> 00:14:50,800
E-discovery premium when we need full forensics.

401
00:14:50,800 –> 00:14:54,680
Collection, review sets, legal hold, and export packs.

402
00:14:54,680 –> 00:14:58,200
Our rules of engagement, scope tight, collect clean,

403
00:14:58,200 –> 00:15:02,240
preserve chain, your mission coordinates, define the matter.

404
00:15:02,240 –> 00:15:05,560
Name it with the mission code, owner, and time box.

405
00:15:05,560 –> 00:15:08,720
Add custodians, mailboxes, one drives,

406
00:15:08,720 –> 00:15:12,120
and the share point fortresses that host the vaults we built.

407
00:15:12,120 –> 00:15:14,000
This is identity first targeting.

408
00:15:14,000 –> 00:15:15,400
We don’t troll the ocean.

409
00:15:15,400 –> 00:15:16,600
We chart lanes.

410
00:15:16,600 –> 00:15:17,960
Now the law takes hold.

411
00:15:17,960 –> 00:15:20,880
If litigation or regulator inquiry is confirmed,

412
00:15:20,880 –> 00:15:23,240
place legal hold on the custodians.

413
00:15:23,240 –> 00:15:25,040
This freezes the relevant content

414
00:15:25,040 –> 00:15:27,360
without tipping the ship into chaos.

415
00:15:27,360 –> 00:15:28,280
Users still work.

416
00:15:28,280 –> 00:15:30,960
The hold preserves prior versions, deletions, and edits.

417
00:15:30,960 –> 00:15:32,920
The chain stays sealed.

418
00:15:32,920 –> 00:15:33,920
No hearsay.

419
00:15:33,920 –> 00:15:35,520
Only evidence.

420
00:15:35,520 –> 00:15:36,640
Search parameters.

421
00:15:36,640 –> 00:15:38,160
We never free-type guesses.

422
00:15:38,160 –> 00:15:40,880
We align to our file plan and labels, filter

423
00:15:40,880 –> 00:15:44,160
by sensitivity label equals restricted or confidential,

424
00:15:44,160 –> 00:15:47,040
filter by content type equals executed contract

425
00:15:47,040 –> 00:15:48,400
or published policy.

426
00:15:48,400 –> 00:15:51,520
Add date ranges and known terms, counterparty name,

427
00:15:51,520 –> 00:15:54,040
contract ID, approval stamp fields.

428
00:15:54,040 –> 00:15:55,400
This is metadata fire control.

429
00:15:55,400 –> 00:15:59,200
It zeros the target, execute preview, validate hits,

430
00:15:59,200 –> 00:16:03,640
remove noise, tighten with proximity, or exact phrase.

431
00:16:03,640 –> 00:16:07,240
If signal delta 17 is active, the insider leak.

432
00:16:07,240 –> 00:16:09,560
We add conditions shared externally

433
00:16:09,560 –> 00:16:12,240
and send our equals the suspect identity.

434
00:16:12,240 –> 00:16:15,760
We pivot to teams, messages, and one drive shares.

435
00:16:15,760 –> 00:16:19,160
Timeline views expose the pattern, who touched it,

436
00:16:19,160 –> 00:16:21,000
when and where it moved.

437
00:16:21,000 –> 00:16:22,640
We trace the route through the hull,

438
00:16:22,640 –> 00:16:24,120
move to review set.

439
00:16:24,120 –> 00:16:26,120
This is our war room table.

440
00:16:26,120 –> 00:16:27,880
We apply the duplication so we don’t count

441
00:16:27,880 –> 00:16:28,960
the same round twice.

442
00:16:28,960 –> 00:16:31,440
We run near duplicate detection and email threading

443
00:16:31,440 –> 00:16:32,600
to collapse chatter.

444
00:16:32,600 –> 00:16:36,120
We tag documents by relevance, hot, responsive, privileged.

445
00:16:36,120 –> 00:16:39,200
We apply reduction for personal data under GDPR,

446
00:16:39,200 –> 00:16:42,640
names, national IDs, contact info, using the reduction

447
00:16:42,640 –> 00:16:43,160
blade.

448
00:16:43,160 –> 00:16:46,440
The decree is clear, disclose what’s required,

449
00:16:46,440 –> 00:16:49,360
protect what’s private, export protocol.

450
00:16:49,360 –> 00:16:52,320
For regulator delivery, we export with load files,

451
00:16:52,320 –> 00:16:54,480
hash manifests, and an audit report.

452
00:16:54,480 –> 00:16:58,520
The package includes search criteria, time stamps, custodian

453
00:16:58,520 –> 00:17:01,120
list, and chain of custody logs.

454
00:17:01,120 –> 00:17:03,000
The auditor wants proof, not a story.

455
00:17:03,000 –> 00:17:04,040
We hand them steel.

456
00:17:04,040 –> 00:17:06,880
Compliance monitoring stands overwatch.

457
00:17:06,880 –> 00:17:09,520
In purview, enable communication compliance

458
00:17:09,520 –> 00:17:12,480
to scan high-risk channels for policy breaches,

459
00:17:12,480 –> 00:17:17,320
PII and chats, harassment flags, unapproved solicitations.

460
00:17:17,320 –> 00:17:19,360
It routes findings to trained reviewers

461
00:17:19,360 –> 00:17:21,440
with justification workflow.

462
00:17:21,440 –> 00:17:25,320
Every action is logged, no witch hunts, evidence only.

463
00:17:25,320 –> 00:17:28,480
Compliance manager is our readiness dashboard.

464
00:17:28,480 –> 00:17:33,720
It maps controls to ISO 27001 GDPR and SOC2.

465
00:17:33,720 –> 00:17:36,800
We review improvement actions tied to our shield wall,

466
00:17:36,800 –> 00:17:40,320
access reviews, data retention, DLP enforcement,

467
00:17:40,320 –> 00:17:42,120
inside a risk triage.

468
00:17:42,120 –> 00:17:44,360
Each control carries impact implementation guidance

469
00:17:44,360 –> 00:17:45,560
and evidence upload.

470
00:17:45,560 –> 00:17:49,040
We assign owners, we set due dates, we capture artifacts,

471
00:17:49,040 –> 00:17:52,480
screenshots of label policies, export manifests, meeting

472
00:17:52,480 –> 00:17:53,200
minutes.

473
00:17:53,200 –> 00:17:55,400
When the inspector boards, we don’t scramble.

474
00:17:55,400 –> 00:17:56,640
We present the ledger.

475
00:17:56,640 –> 00:17:59,360
Drill it now, the five-minute audit maneuver.

476
00:17:59,360 –> 00:18:03,800
Scenario, M&A cleanroom, request, final executed contract

477
00:18:03,800 –> 00:18:07,760
with redactions, approval lineage, and current retention.

478
00:18:07,760 –> 00:18:11,040
Step one, content explorer, filter by label,

479
00:18:11,040 –> 00:18:13,960
restricted and content type, executed contract

480
00:18:13,960 –> 00:18:15,720
within the M&A fortress.

481
00:18:15,720 –> 00:18:20,320
Step two, open the record, confirm, header, watermarks,

482
00:18:20,320 –> 00:18:21,600
and encryption.

483
00:18:21,600 –> 00:18:25,160
Step three, show version history and approver column.

484
00:18:25,160 –> 00:18:29,760
Step four, purview, retention label details, policy name,

485
00:18:29,760 –> 00:18:32,040
duration, event, trigger.

486
00:18:32,040 –> 00:18:35,400
Step five, e-discovery premium, runscope search,

487
00:18:35,400 –> 00:18:38,600
add to review set, apply reduction for personal data,

488
00:18:38,600 –> 00:18:40,040
export manifest.

489
00:18:40,040 –> 00:18:43,360
Stopwatch stops, auditor acknowledges,

490
00:18:43,360 –> 00:18:46,760
whole pressure stabilizes, monitor the flank,

491
00:18:46,760 –> 00:18:50,680
insider risk signals cross-feed into DLP and e-discovery.

492
00:18:50,680 –> 00:18:54,160
If a search hits, mass download, outbound share

493
00:18:54,160 –> 00:18:58,160
after departure notice, we place a targeted hold, snapshot

494
00:18:58,160 –> 00:19:01,320
evidence, and lock external links pending review.

495
00:19:01,320 –> 00:19:02,720
This is the information cordon.

496
00:19:02,720 –> 00:19:04,640
We stop the bleeding before we suture.

497
00:19:04,640 –> 00:19:06,760
Common mistakes that burn time.

498
00:19:06,760 –> 00:19:10,400
Collecting two broad terabytes of noise hours lost,

499
00:19:10,400 –> 00:19:13,240
fixed with label and content type filters.

500
00:19:13,240 –> 00:19:16,880
Skipping legal hold, evidence disappears, case collapses,

501
00:19:16,880 –> 00:19:20,480
apply holds early, late reduction, manual panic,

502
00:19:20,480 –> 00:19:23,360
build reduction templates for GDPR patterns,

503
00:19:23,360 –> 00:19:26,200
ignoring communication compliance, bad conduct hides

504
00:19:26,200 –> 00:19:29,440
and jokes, turn it on with narrow justified policies,

505
00:19:29,440 –> 00:19:32,480
tactical upgrade you execute today, pre-stage

506
00:19:32,480 –> 00:19:35,760
and audit rapid response e-discovery case template,

507
00:19:35,760 –> 00:19:38,760
standard custodian roles, saved queries by label

508
00:19:38,760 –> 00:19:41,920
and content type, reduction presets for PII

509
00:19:41,920 –> 00:19:44,520
and an export profile with hash manifest.

510
00:19:44,520 –> 00:19:48,080
Tactical win, one template, and audit retrieval drops

511
00:19:48,080 –> 00:19:49,880
below five minutes under fire.

512
00:19:49,880 –> 00:19:53,080
Remember the stakes, audit failures, cost credits,

513
00:19:53,080 –> 00:19:56,360
leaks spark fallout, poor oversight blinds the bridge,

514
00:19:56,360 –> 00:19:59,840
signal received, moving to next sector.

515
00:19:59,840 –> 00:20:02,480
Maintenance and future readiness, officers,

516
00:20:02,480 –> 00:20:04,840
the wall holds only if we maintain it.

517
00:20:04,840 –> 00:20:07,120
Governance is not a project, it’s crew discipline,

518
00:20:07,120 –> 00:20:10,800
we schedule drills, we verify seals, we adjust fire,

519
00:20:10,800 –> 00:20:12,760
your standing orders start with ownership.

520
00:20:12,760 –> 00:20:15,680
Every fortress, lists an owner and a deputy.

521
00:20:15,680 –> 00:20:18,000
Quarterly, operations runs access reviews

522
00:20:18,000 –> 00:20:20,920
on owner’s members’ visitors, remove drift,

523
00:20:20,920 –> 00:20:23,960
expire temporary access, document exceptions

524
00:20:23,960 –> 00:20:28,200
with reason codes and dates, that evidence becomes audit armor.

525
00:20:28,200 –> 00:20:32,200
Next, renewal cycles, each site carries a mission timer.

526
00:20:32,200 –> 00:20:34,320
At renewal, the owner confirms purpose,

527
00:20:34,320 –> 00:20:36,200
audience and data classes.

528
00:20:36,200 –> 00:20:38,760
If the mission ended archive and decommission,

529
00:20:38,760 –> 00:20:41,520
if scope change, update the charter and labels.

530
00:20:41,520 –> 00:20:44,080
Dead sites become ghost decks, we don’t carry ghosts,

531
00:20:44,080 –> 00:20:45,800
telemetry grids keep us honest.

532
00:20:45,800 –> 00:20:48,000
In purview, enable content explorer

533
00:20:48,000 –> 00:20:50,800
and activity explorer reports to run weekly,

534
00:20:50,800 –> 00:20:53,160
root findings to a governance channel.

535
00:20:53,160 –> 00:20:55,460
Metrics we watch like radar,

536
00:20:55,460 –> 00:20:58,920
percent of files with sensitivity labels in top sites,

537
00:20:58,920 –> 00:21:01,400
number of external shares by label,

538
00:21:01,400 –> 00:21:04,320
DLP override counts with justifications,

539
00:21:04,320 –> 00:21:07,240
retention policy coverage by content type,

540
00:21:07,240 –> 00:21:11,960
command priorities, labels above 85% in mission sites,

541
00:21:11,960 –> 00:21:15,520
DLP overrides trending down, external,

542
00:21:15,520 –> 00:21:17,680
anyone links at zero.

543
00:21:17,680 –> 00:21:20,320
Calibration is constant when override spike,

544
00:21:20,320 –> 00:21:21,760
we inspect the cases.

545
00:21:21,760 –> 00:21:23,960
If they’re valid business, we adjust allow lists

546
00:21:23,960 –> 00:21:26,000
or rule thresholds, if they’re reckless,

547
00:21:26,000 –> 00:21:27,560
we coach and escalate.

548
00:21:27,560 –> 00:21:29,800
Use simulation again when expanding scope

549
00:21:29,800 –> 00:21:31,480
to new regions or workloads.

550
00:21:31,480 –> 00:21:34,040
Simulation is not weakness, it’s target practice.

551
00:21:34,040 –> 00:21:36,960
Admin units are our planetary expansion model.

552
00:21:36,960 –> 00:21:40,200
Each region or subsidiary gets scoped governance,

553
00:21:40,200 –> 00:21:45,200
labels, DLP, retention that matches local law and risk.

554
00:21:45,200 –> 00:21:47,760
Paris follows EU privacy directives.

555
00:21:47,760 –> 00:21:49,640
Sydney addresses local finance rules.

556
00:21:49,640 –> 00:21:51,760
The courtiers stay consistent,

557
00:21:51,760 –> 00:21:54,760
but publishing policies target by admin unit.

558
00:21:54,760 –> 00:21:57,240
Fewer surprises, less crossfire,

559
00:21:57,240 –> 00:22:00,760
device state is a gate, enforce label usage and DLP

560
00:22:00,760 –> 00:22:02,720
on compliant devices first.

561
00:22:02,720 –> 00:22:05,480
Block unmanaged endpoints from syncing sensitive libraries,

562
00:22:05,480 –> 00:22:08,640
use conditional access to restrict download

563
00:22:08,640 –> 00:22:11,480
of confidential and restricted to compliant,

564
00:22:11,480 –> 00:22:13,120
hybrid, joint devices.

565
00:22:13,120 –> 00:22:15,920
If the hall isn’t certified, it doesn’t dock at the vault.

566
00:22:15,920 –> 00:22:17,600
Change control is a shield door,

567
00:22:17,600 –> 00:22:20,920
any new label, DLP rule, or retention policy ships

568
00:22:20,920 –> 00:22:22,360
through a change record.

569
00:22:22,360 –> 00:22:23,720
We test in a pilot unit.

570
00:22:23,720 –> 00:22:25,160
We gather telemetry for one week,

571
00:22:25,160 –> 00:22:26,760
we review with legal insecurity,

572
00:22:26,760 –> 00:22:28,280
then we deploy in waves.

573
00:22:28,280 –> 00:22:31,400
After each wave, we check blast radius and user feedback.

574
00:22:31,400 –> 00:22:34,560
No big bang blasts, controlled volleys.

575
00:22:34,560 –> 00:22:36,080
Training is fuel.

576
00:22:36,080 –> 00:22:39,160
We brief teams on the four tier label model

577
00:22:39,160 –> 00:22:41,640
and the never move data naked doctrine.

578
00:22:41,640 –> 00:22:44,920
Short focused clips, label selection in office,

579
00:22:44,920 –> 00:22:46,400
how to check retention,

580
00:22:46,400 –> 00:22:48,440
what to do on a DLP tooltip,

581
00:22:48,440 –> 00:22:50,600
how to request external access.

582
00:22:50,600 –> 00:22:52,160
Reward correct behavior,

583
00:22:52,160 –> 00:22:53,800
celebrate fast audit drills,

584
00:22:53,800 –> 00:22:56,360
culture sustains controls when alarms fade.

585
00:22:56,360 –> 00:22:58,240
Inside a risk readiness is a triad,

586
00:22:58,240 –> 00:23:01,040
HR, legal and SecOps meet monthly

587
00:23:01,040 –> 00:23:03,120
to review anonymized trends,

588
00:23:03,120 –> 00:23:06,600
departures, access surges, data movement.

589
00:23:06,600 –> 00:23:09,360
We test signal Delta 17 playbooks,

590
00:23:09,360 –> 00:23:12,000
cord on the site, snapshot evidence,

591
00:23:12,000 –> 00:23:13,520
activate targeted holds,

592
00:23:13,520 –> 00:23:15,680
and restore access post triage.

593
00:23:15,680 –> 00:23:17,480
The goal is proportionate response,

594
00:23:17,480 –> 00:23:19,160
documented in the logbook.

595
00:23:19,160 –> 00:23:21,000
Compliance manager is our compass.

596
00:23:21,000 –> 00:23:24,480
We track ISO 27001 and exit controls,

597
00:23:24,480 –> 00:23:26,640
GDPR data governance tasks,

598
00:23:26,640 –> 00:23:29,200
and SOC 2 access and change management.

599
00:23:29,200 –> 00:23:31,680
We assign each improvement action to an owner

600
00:23:31,680 –> 00:23:33,000
with a due date.

601
00:23:33,000 –> 00:23:36,640
We upload proof, policy pages, screenshots,

602
00:23:36,640 –> 00:23:38,920
export manifests, change tickets.

603
00:23:38,920 –> 00:23:42,400
We review the score for drift, not vanity, direction.

604
00:23:42,400 –> 00:23:44,880
Backup is not governance, but it’s resilience.

605
00:23:44,880 –> 00:23:47,480
Ensure SharePoint, one drive and exchange

606
00:23:47,480 –> 00:23:49,760
have point in time restore capabilities

607
00:23:49,760 –> 00:23:51,120
understood by the crew.

608
00:23:51,120 –> 00:23:52,680
Test restore for a label document

609
00:23:52,680 –> 00:23:54,320
and confirm the label persists.

610
00:23:54,320 –> 00:23:57,120
If the copy loses its seal, we fix the process.

611
00:23:57,120 –> 00:24:00,040
Records must survive disaster with their law intact.

612
00:24:00,040 –> 00:24:01,960
AI readiness patrols the frontier.

613
00:24:01,960 –> 00:24:05,760
Before we arm co-pilot’s, we hard seal data boundaries.

614
00:24:05,760 –> 00:24:08,480
Block AI from learning on restricted

615
00:24:08,480 –> 00:24:12,040
and confidential unless explicitly allowed.

616
00:24:12,040 –> 00:24:14,360
Use sensitivity labels in prompts and responses

617
00:24:14,360 –> 00:24:15,560
were supported.

618
00:24:15,560 –> 00:24:18,600
Audit AI access parts like any other channel,

619
00:24:18,600 –> 00:24:21,760
the fleet adopts new engines only after the hull is sound.

620
00:24:21,760 –> 00:24:24,400
Tactical upgrade you execute this week.

621
00:24:24,400 –> 00:24:27,520
Stand up a governance up sprint two hours every fortnight.

622
00:24:27,520 –> 00:24:31,920
Agenda label coverage report, DLP override review,

623
00:24:31,920 –> 00:24:35,080
external share exceptions, site renewals due

624
00:24:35,080 –> 00:24:37,000
and top five remediation tickets.

625
00:24:37,000 –> 00:24:39,080
Publisher one page battle log to leadership.

626
00:24:39,080 –> 00:24:42,840
Tactical win, one recurring sprint keeps drift

627
00:24:42,840 –> 00:24:44,480
from becoming disaster.

628
00:24:44,480 –> 00:24:47,920
Future readiness checklist, new business line.

629
00:24:47,920 –> 00:24:51,160
Provision its fortress from a template with content types.

630
00:24:51,160 –> 00:24:54,640
Labels and views baked in new region, clone policies

631
00:24:54,640 –> 00:24:57,160
into a fresh admin unit and simulate for a week.

632
00:24:57,160 –> 00:25:01,240
M&A intake, spin a clean room with restricted default label,

633
00:25:01,240 –> 00:25:03,920
block external and event based retention

634
00:25:03,920 –> 00:25:05,240
aligned to the deal clock.

635
00:25:05,240 –> 00:25:08,280
Decommissioning retention review, export manifests,

636
00:25:08,280 –> 00:25:10,840
signed disposition, no loose ends.

637
00:25:10,840 –> 00:25:12,760
Remember we hold the line by routine.

638
00:25:12,760 –> 00:25:16,160
Small checks, fast fixes, relentless logs

639
00:25:16,160 –> 00:25:18,960
when pressure rises, our systems don’t squeal.

640
00:25:18,960 –> 00:25:22,920
They sing signal received moving to next sector.

641
00:25:22,920 –> 00:25:25,520
Here’s the takeaway, lock the fortress pattern,

642
00:25:25,520 –> 00:25:28,960
arm the purview shield wall, drill the five minute audit

643
00:25:28,960 –> 00:25:31,440
and your ship stays audit ready under fire.

644
00:25:31,440 –> 00:25:35,640
Now act, deploy the baseline DLP in simulation today,

645
00:25:35,640 –> 00:25:39,320
publish the four sensitivity tiers to a pilot unit

646
00:25:39,320 –> 00:25:41,640
and schedule your governance up sprint.

647
00:25:41,640 –> 00:25:44,040
Subscribe and join our fleet next mission,

648
00:25:44,040 –> 00:25:47,520
advanced auto classification with trainable classifiers

649
00:25:47,520 –> 00:25:49,320
and exact data match.

650
00:25:49,320 –> 00:25:51,520
Dismissed, prepare for the next incursion.