Now Reading: Fixed Assets: Business Central Capabilities FAQs
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Fixed Assets: Business Central Capabilities FAQs
On this page, you’ll find answers to your questions about managing your fixed asset lifecycle using Microsoft Dynamics 365 Business Central.
View detailed explanations on topics like
- setting up and managing asset categories
- posting acquisition costs
- automating depreciation processes
- handling asset disposals.
Discover how Business Central helps asset tracking, maintenance scheduling and financial reporting to optimise asset management and comply with your organisation’s policies.
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How does Business Central support effortless navigation and access to information, including a glossary?
Business Central offers a user-friendly, role-based interface that aligns with other Microsoft products, making navigation intuitive. It integrates with Microsoft Outlook and contains a “Tell Me” search tool to access functionalities and glossaries efficiently.
Can Business Central enforce thresholds for fixed asset purchases to comply with CapEx policies?
Absolutely, it can. Business Central uses approval workflows for fixed asset purchases, ensuring adherence to specific budgets and purchase limits according to CapEx policies.
Is it possible to post acquisition costs directly against fixed asset cards in Business Central?
Indeed, it is possible. Business Central allows posting of acquisition costs directly against fixed asset cards, with all details kept within the FA Details Card for easy access.
Can Business Central create or amend assets, either manually or automatically?
Yes, it can. Business Central automatically creates fixed asset cards upon receipt of purchase orders, while manual creation is supported too. Assets can be added or merged as needed.
Does Business Central support automatic numbering of fixed assets with specific criteria?
Yes, Business Central supports this by assigning automatic number series to fixed assets with options for prefixes reflecting categories, PO or invoice details.
How does Business Central manage asset ownership and observations?
Business Central records asset owners and any relevant observations in dedicated fields, tagging assets to individuals and departments for easy traceability.
Can Business Central record detailed information like description, cost, and disposal details of assets?
Yes, it can. Business Central captures all necessary details such as descriptions, costs, revaluation, and disposal information as part of its standard functionality.
Is it possible to report assets by warehouse, location, and acquisition date in Business Central?
Certainly, Business Central allows assets to be assigned to specific locations and warehouses and displays acquisition dates clearly on asset cards and reports.
How does Business Central facilitate user reviews and validation of asset details?
This can be achieved by configuring standard workflows for approval and self-service functionalities to allow users to review and validate asset details.
Can Business Central support creating new asset categories?
Yes, it can. Assets can be grouped under classes and sub-classes in Business Central, facilitating flexible reporting and categorisation.
Is maintenance scheduling attached to fixed assets in Business Central?
Business Central supports attaching maintenance records to asset records, thus linking asset management operationally and financially.
How does Business Central handle parent/child relationships for assets?
Business Central supports this through standard functionality, assigning maintenance types and cost postings to parent or child assets for comprehensive asset management.
Can assets be transferred between companies in Business Central?
Yes, asset transfer is possible via reclassification journals, allowing assets to be reassigned between companies accurately in Business Central.
How does Business Central capture asset-related invoices?
During invoice entry, specifying the type as “Fixed Asset” allows direct linking to asset numbers, ensuring accurate capture of asset-related invoices.
Can Business Central track project spending against budgets for new CapEx projects?
Business Central supports this through assigning project dimensions to assets, allowing detailed tracking of project expenditures against budgets.
Is it possible to produce a global fixed asset register in Business Central?
Business Central can produce a global asset register through crafted reports using tools like Jet Reports or Power BI for consolidated group-level visibility.
How does Business Central support multiple asset registers for departments?
Business Central offers multiple asset books options for flexible departmental asset management, enabling independent maintenance of asset registers.
Can custom fields be created in the asset register in Business Central?
Certainly, custom fields can be added on the asset card, although the existing comprehensive fields and external documentation links may suffice.
Is it possible to report specific asset details based on custom parameters in Business Central?
Yes, all fields are searchable and reportable within Business Central, enabling asset reporting based on defined parameters and logic.
How does Business Central offer flexible depreciation options?
Business Central provides flexibility by allowing individual fixed asset depreciation rates and methods tailored to company or region-specific requirements.
Can Business Central calculate and accumulate depreciation for each asset?
Yes, it’s standard functionality in Business Central to run depreciation calculations for various assets, rates, and regions.
How can Business Central summarise depreciation at a group level while allowing detailed views?
Standard functionality in Business Central summarises depreciation at a group level, with options to drill down into individual asset details as needed.
Is revaluation and depreciation of revalued assets supported in Business Central?
Yes, Business Central uses FA revaluation journals to manage modified historic costs and calculate revaluation depreciation.
Can forecast depreciation runs be performed in Business Central?
Yes, fixed asset depreciation journals can be previewed and exported for planning purposes before posting decisions are made.
Is it possible to exclude fully depreciated assets from reports in Business Central?
Standard reporting options in Business Central exclude zero net book value assets, ensuring reports can focus on unreclaimed assets.
Does Business Central ensure consistency in procurement processes for fixed assets?
Yes, Business Central treats fixed asset procurement consistently by the same processes, differing only by item type.
Can one view all invoices linked to a fixed asset in Business Central?
Yes, Business Central enables easy viewing of all ledger entries related to a fixed asset number.
Is there functionality in Business Central to link multiple PO/invoice costs to a single asset?
Yes, multiple POs and invoices can be associated with a fixed asset, accommodating acquisitions over time.
How does Business Central integrate upstream processes like PO and invoice processing with assets?
Fixed asset cards are created automatically upon PO receipt, or can be set up in advance and updated with additional details upon invoice processing.
Does Business Central accommodate the detailed asset description from original documents?
Business Central captures detailed asset descriptions directly from POs and invoices, making them visible at a group level.
Can movement schedules and acquisition details for fixed assets be exported in Business Central?
Yes, fixed asset movement information, including acquisition details, can be drilled down into and exported using the “send to” functionality.
Are flexible reporting options for different asset types available in Business Central?
Business Central supports reports based on categories like Class, Category, Acquisition Date or specific locations and asset numbers, enabling customised views.
How does Business Central handle asset disposals?
The disposal process is fully automated in Business Central, eliminating the need for manual adjustments.
Does Business Central require approval for asset retirements and disposals?
Yes, Business Central’s inbuilt workflow features facilitate the authorisation and approval process for asset retirements and disposals.
Is partial disposal of assets supported in Business Central?
Business Central fully supports partial and full disposals of assets, giving flexibility in asset management decisions.
Can Business Central calculate profit or loss on asset disposals?
Yes, calculating and reporting on profits or losses from asset disposals is part of Business Central’s standard functionality.
Are different fixed asset books supported for accounting and tax in Business Central?
Business Central allows for unlimited fixed asset books per business unit, accommodating various accounting and tax needs across regions.
How does Business Central handle capitalisation of fixed assets?
Business Central supports various depreciation methods for fixed assets, spreading the cost over the asset’s useful life.
Can Business Central manage assets under construction?
Yes, Business Central records assets under construction and reallocates them post-completion through reclassification journals.
Is lease management accounting accommodated in Business Central?
Business Central allows for segregation of leased assets and tracking of lease-related financial information for IFRS compliance.
Can users flag changes to assets in Business Central?
Yes, users can initiate or highlight asset changes via self-service or workflow features, maintaining detailed asset histories.
Does Business Central track rental and lease details for assets?
Details like payment frequency and lease terms can be recorded against assets, adhering to compliance requirements.
Does Business Central offer FA period closing functionality?
Closing fixed asset periods aligns with the standard journal period blocking, ensuring no changes post-closure in Business Central.
Read More
» Read our question and answer guides about buying Business Central
» See our Beginners Business Central course
» More about Business Central
More questions about Business Central’s capabilities
- Accounts payable
- Accounts receivable
- Fixed assets
- General ledger
- Treasury and Cash
- System compliance and performance
The post Fixed Assets: Business Central Capabilities FAQs appeared first on All My Systems.
Check Pete Murray’s original post https://www.allmysystems.co.uk/fixed-assets-business-central-capabilities-faqs/ on www.allmysystems.co.uk which was published 2025-07-30 15:59:00
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